Basic Cell Coloring in Excel

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It is possible to implement color schemes into your Excel spreadsheets. Not only do they look good, but they help define columns, headings and sections, making them easy to read and far more understandable. This Excel tutorial will show you exactly how to fill cells with different colors. You will learn Excel the easy way and be able to create advanced, colorful spreadsheets.

Filling entire cells with color is extremely easy. The first thing to do is highlight all the cells you wish to color. Once you have done that, you will need to go to the Home tab on your Excel toolbar and look in the Font box. The Cell Fill icon is usually set to yellow as a default and it looks like a tilted bucket that is pouring paint:

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The window that appears once this arrow has been clicked has numerous colors that you can use, as well as different hues of the same color. You can click on any of them and your highlighted cells will automatically be filled with your chosen color. Each column or row can be used to emphasize specific information. Here is an example:

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As you can see, this is very boring and difficult to read. After the colors have been filled in, there is a phenomenal difference:

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This example shows how you can create color themes using different shades of the same color. It also shows how headings can be made to stand out and important information can be highlighted to catch the eye.

Now that we understand how to choose colors and implement them into our spreadsheets, we can look at the last two functions available once we have clicked the arrow next to the Cell Fill icon:

    • No Fill

When this option is clicked, it will remove all the colors that have been formatted inside the highlighted section. It is important to note that this is the only way to remove them. If you click on white, the format will remain because white is still a color.

    • More Colors

Clicking this option will open a window that has more colors to choose from. This advanced function has a Standard and Custom tab. Both of these offer different ways of choosing an advanced color:

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In the right-bottom corner, you will see a preview panel. Your new color will be displayed at the top, while the color you are currently using will show underneath. This allows you to view how it will look before choosing it. Once you have decided on the color you desire, click OK in the top right corner.

Using colors in your spreadsheets will enhance them dramatically. Fortunately, Excel makes it easy for us to highlight important data in order to attract the eye. Color themes also do a fantastic job of grouping information together and enabling color coding of cells. There really is no need for painful scrutiny of spreadsheets to find what you are looking for anymore.